Editing and Submitting Your Weekly Time Card

In Acclaim Projects, your time sheet data impacts the status of tasks, milestones, phases and the overall project, as the system automatically calculates the status of the task, budget and schedule, based on your hours worked and your Estimate to Complete (ETC).

At the end of your work week, you must submit your weekly time card for approval. You may update your task hours when submitting your time card as well.

Prerequisites

You must have activated your Acclaim Projects account and have tasks assigned to you.

To submit your weekly time card:

  1. Log in to Acclaim Projects.
  2. From the navigation bar at the top of the page, select Timecards, and click on the My Timecards.

  3. Click on the icon corresponding to your current time card to view more details.

    • If you do not see a time card for the current week, click on the Create Timecard for This Period button.

    • To create a time card for a previous or upcoming week, click on the Create Timecard for an Earlier Period button or the Create Timecard for a Future Period button respectively

  4. Review your time card, ensuring all hours are accurate. If necessary, update your hours by clicking in the cell corresponding to the date and task, or do the following as needed:

    • Update time for all tasks worked on during the week.

    • Click Auto Deduct Hours from ETC to have the system reduce the number of hours entered in your Hours Worked this Timecard field from the planned number of hours for the task.

    • Click on the My Part Complete check box corresponding to a task if your assigned work is done for this task. This will set your ETC on the task to zero.

    • To change a task’s user status, click on the edit icon corresponding to it; click on the appropriate color radio button, and enter relevant comments for your status update, and click on Change.

      • Flagging a task red denotes that you have encountered an issue, and this must be clarified in the comments of your update. The task’s user status will be red in your Workspace and the task’s WBS.

    • To view more information on a task you are working on, click on corresponding to each task on your time card.

  5. Click on Save Changes.

    • Click on Cancel Changes to undo updates you made.

  6. Acclaim Projects allows you to enter time card specific comments that can be viewed by you and your Project Manager. To add a time card comment:

    1. Click on the icon corresponding to the time card line.

    2. Click on Add a New Timecard Line Item Comment.

    3. Enter a comment, and click on Create.

      • Alternatively, you can add a time card comment by clicking on the relevant time card’s Timecard Comments & Events tab; click on Add New Timecard Comment, enter a comment and click Create.

  7. Once you have verified all details on your time card, click on the Submit Timecard button.

  8. Enter any comments, and click on Submit.

    • Your time card is now on your Project Manager and/or Resource Manager’s queue for approval.

    • In any event where you need to edit your time card after submission:

      1. Click on the Recall Timecard button located at the top of your time card.

      2. Enter any comments, and click on Recall.

      3. Edit any hours as needed.

      4. Click on Save Changes, and click on Submit Timecard to re-submit your time-card.